Description

The Manager- Admin will be responsible for overseeing and coordinating all administrative activities to ensure operational efficiency and compliance with company policies. This role requires strong organizational and management skills to supervise administrative staff, maintain office procedures, and support executive leadership. The ideal candidate will be detail-oriented, proactive, and adept at multitasking to ensure smooth day-to-day office operations.

Role & Responsibilities:

• Oversee and manage all administrative functions to maintain an organized and productive office environment.
• Supervise and delegate responsibilities to administrative staff, ensuring efficiency and performance.
• Coordinate office activities and operations, enforcing compliance with company policies.
• Manage and maintain agendas, travel arrangements, and appointments for the CEO.
• Handle correspondence, including phone calls, emails, letters, and packages.
• Support budgeting and bookkeeping functions, ensuring accurate financial records.
• Create, update, and maintain records and databases for personnel, financial, and office-related data.
• Monitor and procure necessary office supplies, ensuring adequate inventory levels.
• Track budget expenses, analyze variances, and initiate corrective actions.
• Ensure office facilities are safe, secure, and well-maintained, meeting health and security standards.
• Manage the maintenance and repair of office machinery, equipment, and electrical systems.
• Plan, schedule, and promote office events, meetings, and training sessions.
• Coordinate with the accounts department for budget setting, monitoring expenses, and processing reimbursements.
• Verify and process employee reimbursement vouchers with necessary supporting documents.
• Prepare and send payment advice to vendors, ensuring timely payments.
• Assist colleagues and provide support whenever required
   

Skills & experience required to Succeed in this role:

• 8-10 years of experience in office administration or a similar role.
• Strong administrative writing and reporting skills.
• Excellent communication (written and verbal) and interpersonal abilities.
• Proven ability to manage processes and drive process improvements.
• Experience in supply management, scheduling, and inventory control.
• Strong supervision, delegation, and team management skills.
• Ability to track budget expenses and generate financial reports.
• High proficiency in Microsoft Excel, Word, and Tally software.
• Ability to coordinate with multiple departments and manage office operations effectively.
• Strong organizational skills with attention to detail and problem-solving abilities